SASKATCHEWAN PSYCHIARTRIC ASSOCIATION
OBJECTS
1. To further the increase of psychiatric knowledge and to encourage and develop research into the causes, treatment and prevention of mental disorders.
2. To establish an organization on behalf of the psychiatrists of Saskatchewan for their mutual benefit and for the promotion of their professional welfare and usefulness.
3. To represent the members of the Association in their relationship with the Government of Canada, provincial and municipal governments, universities, medical associations and other associations, organizations and bodies with which the psychiatrists of Saskatchewan from the time to time may have relationships
4. To encourage psychiatric education in the universities, hospitals, and related institutions and the establishment of the mental health clinic demonstration units and other facilities for the advancement of psychiatric education and for the improvement and the extension of the treatment of mentally ill persons.
5. To receive bequests, donations, grants of money and to raise monies by membership fees, or in any other manner that is not contrary to the laws of Canada or any of the provinces for the carrying out of the objects of the Association.
SASKATCHEWAN PSYCHIARTRIC ASSOCIATION
BY-LAWS
1. The name of the Association is the Saskatchewan Psychiatric Association.
HEAD OFFICE
2. The Head Office of the Association shall be in the province of Saskatchewan and at such a place therein as the Directors may from time to time determine.
MEMBERSHIP
3. The Association shall consist of active members, inactive members and honorary members.
4. Every duly qualified medical practitioner who is licensed to practice in the province and who specializes in the practice of Psychiatry or who is eligible to become an associate member of the Canadian Psychiatric Association may apply to become an active member. All members of the Saskatchewan Psychiatric Association are encouraged to also become members of the Canadian Psychiatric Association as soon as they are eligible.
5. Any person may be elected to honorary membership at any given general meeting of the Association, upon being nominated by two active members, by an affirmative vote of two-thirds of the active members present, provided however, there shall not be more than ten honorary members of the Association.
6. Any active member who has been in good standing for one year or more, an who established inability to continue payment of dues as a consequence of further training, hardship, illness, or retirement may apply to become an inactive member.
PROCEDRE FOR ACTIVE MEMBERSHIP AND INACTIVE MEMBERSHIP
7. Every person who is desirous of becoming an active or inactive member of the Association shall submit to the Secretary an application in the writing signed by the applicant.
8. The Secretary shall have the right to communicate with any active member of the Association with the object of the ascertaining whether the applicant is properly qualified and a fit person to be an active member and if the application in approved be two-thirds of the member of the Board of Directors, the Secretary shall notify the applicant that his application is approved and the applicant shall become an active member upon payment of the membership fees. (Referred to in By-Law 44).
9. Application for the inactive membership shall be dealt with by the Board of Directors and if two-thirds of the members of the Board approve, the Secretary shall notify the applicant that his application is approved.
10. The decision of the majority of the members of the Board of Directors shall be final.
CESSATION OF MEMBERSHIP
11. An active member may withdraw from the Association by sending a letter of resignation to the secretary and the withdrawal shall become effective upon its acceptance by the Board of Directors,
12. An active member who has no paid his membership fees within the six months after the date that such fees become due, shall automatically cease to be a member, but he shall be reinstated upon payment of the arrears in fees.
13. The Board of Directors may terminate the membership of any active or inactive member by an affirmative vote of all of the members of the Board of Directors.
GENERAL MEETINGS OF THE ASSOCIATION
14. The Board of Directors shall determine the time and the place of the general meetings of the Association.
15. The secretary shall mail to every member of the association a notice of each general meeting not less than 30 days before the date of the meeting.
ADJOURMENTS
16. Any meeting of the members or Directors of the Association may be adjourned to any place and from time to time and such business may be transacted at such adjourned meeting as might have been transacted at the original meeting from which such adjournment took place. No notice shall be required of any such adjournment.
ORDER OF BUSINESS
17. At any general meeting of the Association the President or in his absence, the chairman of the meeting shall determine the order of business and at every annual meeting the order of business shall include:
(a) A report of the Board of Directors
(b) A balance sheet as at the immediately preceding December 31st along with a general statement of income and expenditure for fiscal year ending upon the date of such balance sheet.
(c) Election of the Board of Directors.
(d) Election of officers for the ensuing year.
(e) Election of nominating committee (referred to in by0law 42).
VOTING
18. At any general meeting of the Association each active member who is present at the meeting shall be entitled to vote.
19. Voters must be paid up members. However, they shall be entitled to vote if their dues are in arrears for not more than 12 calendar months or if they pay their arrears at the meeting at which the vote is being taken.
20. Every question shall be decided upon by a majority of the voters cast by the active members present at a meeting unless otherwise required in these by-laws and voting shall be by a show of hands unless the chairman of the meeting directs that some other method of voting be employed. In case of an equality of votes the chairman shall be entitled to a casting vote.
BOARD OF DIRECTORS
21. The affairs of the Association shall be managed by a Board of Directors consisting of the President, Vice-President, Secretary, Treasurer and at least three active members each of whom shall, throughout the term of his office, be an active member of the Association in good standing, and shall hold office throughout the three years following their election, or until their successors are elected. Officers and members of the Board of Directors shall be eligible for re-election or reappointment.
22. The Board of Directors shall consist of at least seven members which shall be so constituted as to include one representative from each of the following: the private psychiatrists, University Department of Psychiatry, the psychiatrists working with the Department of Health and Psychiatrist-in-Training.
23. Vacancies in the members of the Board of Directors, including officers, may be filled by the Board of Directors and an officer or member of the Board who is appointed to fill a vacancy shall hold office until the next general meeting of the Association, or until his successor is elected.
24. Four members of the Board of Directors shall form a quorum for the transacting of business.
25. The President of the Association shall determine the time and place of meetings of the Board.
26 The Secretary shall notify the members of the Board of Directors not less than five days before a meeting is to take place.
27. Questions arising at any meeting of the Board of Directors shall be decided by a majority of votes of the members present at the meeting. In case of an equality of votes, the chairman shall have a deciding vote.
28. Out-of pocket traveling expenses, as set by the Executive, may be paid to any member of the Executive who incurs such expenditures by virtue of his office, if such expenditures are not covered by accounts submittable to other agencies by whom the member is employed.
29 The Board of Directors shall have the government and management of the Association and its assets, funds, and property, and the management and control of its affairs and business and in particular shall have control of income all permanent funds including gifts for special of general purposes and gifts and bequests for endowment or in trust. The Board of Directors may make or cause to be made for the Association, in its name, any kind of contract which the Association may lawfully enter into and generally may exercise all such other powers and do all such other acts and things as the Association is authorized the exercise and do.
30. The officers shall consist of a President, a Vice-President, a Secretary-Treasurer, all of whom shall be active members.
31. The Officers shall be declared elected at the close of the annual general meeting.
DUTIES OF PRESIDENT AND VICE-PRESIDENT
32. The President shall preside at all meetings of the Association and the Board of Directors. He shall be charged with the general supervision of the affairs and operation of the Association. During the absence or inability of the President, his duties and powers may be exercised by the Vice-President. In the event that both the President and Vice-President are Absent from any meeting of the Association of the Board of Directors, the active members present at the meeting may elect a chairman who shall exercise the powers of the President during such a meeting.
DUTIES OF SECRETARY
33. The secretary shall act as Secretary Treasurer at every meeting of the Association and of the Board of Directors. He shall have the custody of all the records and minutes and the books of account. He shall give required notices of meetings of the Association and of the Board. He shall perform such other duties as may be required in these by-laws or by the Board of Directors. In the event that the Secretary is temporarily unable to carry out the duties of his office, the President of the Association may appoint a member to be temporary Secretary.
DUTIES OF TREASURER
34. The treasurer shall keep full and accurate accounts of all receipts and disbursements of the Association in the proper books of account shall deposit all funds in the name of and to the credit of the Association in such banks or banks as may from time to time be designated by the Board of Directors. He shall disburse the funds of the Association under direction of the Board of Directors, taking proper vouchers, therefore, and shell render to the Board at the regular meetings thereof, or whenever required of him, an account of all his transactions as Treasurer, and of the financial position of the Association. He shall present at the annual general meeting of the Association a financial statement for the fiscal year ending on December 31st immediately preceding the meeting. He shall also perform such other duties as may from time to time be determined by the Board of Directors. In the event that the Treasurer is temporarily unable to carry out the duties of his office, the President may appoint a member to be temporary Treasurer.
EXECUTION OF DOCUMENTS
35. Deeds, transfers, licenses, contracts, and engagements on behalf of the Association shall be signed by the President, or Vice-President and the secretary. Contracts in the ordinary course of the operations of the Association may be entered into on behalf of the Association by any two of the President, Vice-President, Secretary-Treasurer or by any two persons authorized by the Board of Directors.
36. The Board of Directors may at any time by resolution direct the manner in which, and the person or persons by whom, any particular instrument, contract or obligation of the Association may or shall be executed.
BOOKS AND RECORDS
37. The Board of Directors shall see that all necessary books and records of the Association required by these by-laws or by an applicable statute or law are regularly and properly kept.
FINANCIAL YEAR
38. The fiscal year of the Association shall coincide with the calendar year.
CHEQUES, ETC.
39. All cheques, bill of exchange or other orders for the payment of money, notes or other evidences of indebtedness issued in the name of the Association, shall be signed by such officer or officers, employee or employees, agent or agents of the Association and in such manner as shall be from time to time be determined by resolution of the Board of Directors and any one of such officers, employees or agents may alone endorse notes and drafts for collection on account of the Association through its bankers for the credit of the Association, or the same may be endorsed for collection or for deposit with the bankers so appointed, may arrange, settle, balance, certify all books and accounts between the Association and the Associations bankers and may receive all paid cheques and vouchers and sign all the banks forms of settlement of balanced and release or verification slips.
DEPOSIT OF SECURITIES FOR SAKEKEEPING
40. The securities of the Association shall be deposited for safekeeping with one or more bankers, trust companies, or other financial institutions to be selected by the Board of Directors. Any and all securities so deposited may be withdrawn from time to time only upon the written order of the Association signed by such officer or officers, employee or employees, agent or agents of the Association and in such manner as shall from time to time be determined by resolution of the Board of Directors and such authority may be general or confined to specific instances. The institution, which may be so selected as custodians by the Board of Directors, shall be fully protected in acting in accordance with the direction of the Board of Directors and shall in no event be liable for the due application of the securities so withdrawn for deposit or the proceeds thereof.
EMPLOYEES
41. The Board of Directors may employ any person or engage the services f any person on such terms and remuneration as the Board may determine and any person so employed or engaged may or may not be a member of the Association.
NOMINATIONS
42.1 At the annual meeting prior to the meeting at which elections will be held there shall be elected a nominating committee consisting of three active members.
42.2 The nominating committee shall prepare a list of active members WHOM THEY NOMINATE for election as officers or representatives. SUBSEQUENTLY, THEY SHALL CIRCULATE THIS SLATE AND also solicit additional names from the membership at large on the basis that any two active members may nominate an active member for an election.
42.3 At least 60 days before an annual meeting all active members shall be informed of the executive positions which are or will be vacant and of the positions on the Canadian Psychiatric Association board or any of its councils, sections, or committees which are or will be vacant and for which a representative of the Saskatchewan Psychiatric Association is required, and nominations for these positions shall be solicited from the active members.
42.4 The nominating committee shall forward their own nominations and such additional names as are received by them in the proper manner to the secretary in time for a postal ballot to be conducted prior to an annual meeting.
42.5 Secretary shall conduct a postal ballot of the active membership of the nominations for officers and/or representatives at least 14 days prior to the annual meeting and in such a way that all ballots shall be received before the annual general meeting.
42.6 The postal ballot shall be declared at the time of election of officers at the annual general meeting.
FEES
43. There shall be no membership fee for honorary members.
44. Active members shall pay an annual fee which should be due and payable upon the first day of January each year. The amount of this fee will be set by the active members and a two-thirds majority will be required before any change can be made.
AFFILIATION
45. The Board of Directors shall have power to conduct negotiations upon behalf of the Association for the affiliation of the Association with any other medical or psychiatric or scientific associations, but no such affiliation shall have any force or effect or binding upon the Association unless it be ratified at a general meeting of the Association.
AMENDMENTS, ETC., OR BY-LAWS
46. (1) These by-laws may be repealed or be amended at any general meeting of the Association.
(2) A member who intends to introduce a motion to repeal or amend any by-law shall send a copy of such motion to the Secretary not later than 30 days before the date of the meeting at which the motion is to be introduced and the Secretary shall send a notice of the motion to every active member not later than 14 days before the meeting provided, however, that such notice may be waived by a unanimous vote of the members present at the meeting
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